Patent process in 7 steps – From filing to grant in India

Vikram ThakurIntellectual Property, Patents5 Comments

Learn everything about patent process in india.

The complete patent process in India takes anywhere between 3 to 5 years and involves a series of steps to be mandatorily followed within prescribed timelines to get a patent in India. Failure to avoid such deadlines can also lead to loss of your patent application.

In this post, we will discuss in detail the procedure for grant of a patent in India along with the tentative timelines considering the delays in the process.

Steps involved in the patent process in India

The procedure for obtaining a patent in India starts even before a patent application is filed with the patent office in India.

Step 0 – Decision on doing it yourself or engaging a professional

Before you proceed with the patent application process, you need to decide if you will be using the assistance of a patent professional or undertaking the patent process yourself. Considering the number of deadlines and the impact of these deadlines, it is highly recommended that you engage a patent professional / firm who has years of experience in the patent field.

If you decide to use the services of a professional, then make sure that you sign a Non-Disclosure Agreement (NDA) with the patent professional / firm before disclosing the invention to them. It is a good idea that all your disclosures with any third parties are done confidentially and you sign NDA’s with each party.

Step 1 – Check the Patentability of the invention by performing a search for similar technologies

Before filing a patent application in India or in any other country, the first step (optional but recommended) in the patent registration process is to perform a detailed patentability search to determine the chances of getting a patent. The search should ideally be performed for both patent and non-patent references.

The advantage of a search is it provides a good idea of the merit of the invention and helps in deciding if there are good chances of ultimately getting a patent granted. Furthermore, based on the references (prior art) discovered during the search, you have the option of fine-tuning your patent application to ensure that you don’t end up filing a patent for something which already existed.

Hence, a thorough patentability search is always advised but from a patenting process point of view is totally optional.

If you are thinking of going international with your patent application, spending time and money on the search will be well worth every Rupee.

Get a quote for Patentability search from a premier firm – Request patent search quote now.

Step 2 – Drafting a patent application (Provisional or Complete)

Once, you have made up your mind to go forward with the patent application process, the next step is to prepare an Indian patent application (Form 1).

Each patent application has to be mandatorily accompanied by a patent specification (Form 2). Based on the state of the invention, you can either file a provisional patent application or a complete patent application (also known as Non-provisional in some countries).

If the invention is still in the development mode and tests are underway, it is a good idea to quickly file a provisional application to block the all-important filing date. Filing of the provisional application gives you 12 months of time to test and finalize your invention and file the complete application.

Get a quote for drafting & filing of a Provisional patent application from a premier firm. Request a provisional patent quote now.

Whether filing a provisional or a complete application, extra special attention should be paid to the patent draft included along with the application. The patent draft is your representation in front of the patent office and the decision of the patent office on the grant of the patent will be made based on the draft itself. Hence, not doing a patent draft properly may lead to a patent application which doesn’t get a grant or if granted doesn’t help you stop competitors effectively.

If you are serious about protecting your technology and getting an advantage in the market, it is highly recommended to seek qualified assistance from patent professionals, to ensure that your interests are appropriately protected.

It is best to work with a patent agent with the expertise and experience in working and prosecuting patent applications in your area of technology. Since it may not be very easy to find quality patent professionals for your area of technology, you can seek free assistance from experts at Zatalyst.com in helping you finding quality patent professionals and law firms for each and every patent requirement you may have.

Step 3 – Filing the patent application in India

Patent filing in India can happen in the following scenarios:

  • First filing in India – Once the patent application is drafted, the next step is to file the patent application in India and secure the filing date. In case you are filing a provisional application first, you need to file the complete application within 12 months from the provisional filing date.
  • Foreign filing decision – Further, if you are interested in protecting your invention in foreign jurisdictions, the maximum time allowed is 12 months from your first filing date. Based on the countries you are interested in; you can opt for filing a convention application in Paris convention members individually in each of the countries you are interested in protecting your invention. Alternatively, you can use the Patent Cooperation Treaty (PCT) system to reserve your right in 140 odd member countries. Both the systems have their pros and cons and the decision of choosing one over other changes based on your requirement and will be the basis of another post.
  • Foreign applications entering India – In another scenario where the patent application was first filed in a foreign jurisdiction and the patent applicant is interested in filing a patent application in India under the Paris Convention route or the PCT route, the time limit to enter India is 12 months and 31 months respectively.

Each application for a patent which is filed with the Indian patent office needs to be accompanied by the forms provided below:

  • Form 1 – Application for grant of a patent
  • Form 2 – Provisional/Complete specification)
  • Form 3 – Statement and undertaking regarding foreign application under section 8 (only required if a corresponding patent application is filed in another country)
  • Form 5 – Declaration as to inventorship (only to be filed along with the complete application)
  • Form 26 – Form for authorization of a patent agent (only required if you are using a patent agent to help you file the application)
  • Form 28 – To be submitted by startup or small entity (only required if you are claiming startup or small entity status)
  • Priority documents – In case you are claiming priority from a foreign patent application and entering India, you may be required to provide the priority document as well.

Step 4 – Publication of patent application

  • 18 month publication of an Indian patent application in the official patent journalWhen is it published? – Every patent application which is filed with the Indian patent office is kept as a secret until the time it is published in the official patent journal. Indian patent office will publish patent applications ordinarily after 18 months. This is an automatic event and you need not make any request. However, if you wish to get your application published earlier, you can make a request for early publication (Form 9) and your application will ordinarily be published within 1 month of the request.
  • The advantage of publication – The date of publication is important as your privileges and rights start from the date of publication, although you can’t enforce your rights by way of any infringement proceedings until your patent is granted.
  • When not published – It is also important to know that there are a few scenarios under which a patent application may not be published and kept as a secret:
    • Secrecy directions have been imposed under the patent act. Secrecy directions are imposed if the invention falls in a category publication of which could be against the interest of the nation.
    • A complete application was not filed within 12 months from the date of filing of the provisional application
    • A request for withdrawal was made. Such a request has to be made at least 3 months prior to publication. So, for practical purposes, it is 15 months from the date of priority in a standard patent application process.

Step 5 – Examination of the patent application

Every patent application which is filed for protection has to be substantively examined before a patent is finally granted. The examination process is where your patent application will finally be examined on merits of the invention as described and claimed in the patent specification.

Request for Examination

The examination process, unlike publication, doesn’t happen automatically by way of filing of the Indian patent application. The applicant has to specifically make a request for examining their patent application (Form 18). Only when a Request for Examination (RFE) is received, will the application be queued for examination. So, the earlier you make the RFE request, the earlier your application may be examined by the examiner.

If you wish to fast track your patent application even further and jump the examination queue, you can file a request for expedited examination (Form 18A). However, an expedited examination is only available to the applicant if the applicant is either a startup; or the applicant chose the Indian Patent Office as the International Search Authority (ISA) or International Preliminary Examining Authority (IPEA) during their international application (PCT application).

On the contrary, you may sometimes not want to get your application examined early for strategic reasons. Reasons for deferring the request could include extending the patent-pending life, waiting for funding, etc.

Examination process (Objections by examiner & responding to objections)

Once, the Request for Examination has been filed, it will eventually land up on the desk of the examiner from the relevant technology background for examination. During the examination process, the examiner will scrutinize the application to ensure that the application is in accordance with the patent act and rules. The examiner also performs a search to understand similar technologies to ascertain if the invention would satisfy the patentability criteria.

Based on the review of the application, the examiner will issue an Examination Report to the applicant, stating the grounds for objections. The first such examination report is called the First Examination Report (FER).

Once, the FER is issued, the patent applicant needs to successfully overcome the objections to receive a patent grant. The whole process may involve responding to examination reports, appearing for hearing, etc. The total time needed to put an application in order for the grant is 6 months (earlier 12 months) from the date on which the FER is issued to the applicant. However, this 6 month period can be extended for a period of 3 months by the applicant by filing a request for an extension of time (Form 4).

Step 6 – Final decision on grant of patent

Once, the patent application overcomes all the objections, the patent will be granted and published in the patent gazette.

Step 7 – Renewal

After the patent has been granted, it has to be renewed every year by paying the renewal fee. A patent in India can be renewed for a maximum period of 20 years from the patent filing date.

Costs involved during the patent process

Since the patent process can go up to 5 years and involves various options, the pricing may vary based on the actions performed and whether a patent professional or firm was engaged during the process. For a detailed cost analysis, refer to our post on Indian patent fees estimate.

Cost estimates for patent registration process in India by Zatalyst

Yes, i need a patent expert to help me file for a Patent now.

If you have any doubts or questions about the patent process in India, feel free to leave a comment and we will try our best to respond to you within 3-4 hours.

5 Comments on “Patent process in 7 steps – From filing to grant in India”

  1. Would it work in case of an invention to theoretically show it successful than to make the the same in size and shape as I am unable to afford. And also, please inform me about INDIAN success stories of an individual selling patent license to a company and receiving royalty pay…if so what percentage of share that would be?

    1. Zatalyst

      Hi Kiran,

      It is not necessary to make a prototype for filing a patent application. Many patent applications are filed as provisional applications once the basic invention is conceptualized with complete application filed within 12 months with details.

      Further, market success doesn’t necessarily mean an invention meets all the patentability criteria for getting a patent. And an invention (or patent) doesn’t necessarily guarantee a market success.

      With respect to licensing, unfortunately the data is not that readily available in India. However, the general licensing percentages are in single digits but can vary significantly based on the area of technology, strength of the patent, its importance amongst other factors.

  2. I’m an American filing a patent app in India. Whose address do I use for ADDRESS for SERVICE on Form 1 if I have no agent in India. Also, whose jurisdiction office do I use if I wish to use my invention in the entire state of India? I’ve scoured the WWW looking for answers. Even when I go to New Registration for Online Filing of Patents, its asking for ADDRESS for SERVICE and I’m unable to list my address in the United States.

    1. Zatalyst

      Short answer:
      In order to file a patent application in India, you are required to provide an address in India, which will be used by the Indian patent office for communication by post. If you don’t have a local address, you are required to hire a patent agent, whose address will serve as the address for service in India.

      Detailed answer:
      Jurisdiction – There are 4 patent offices in India which process patent applications. However, a patent if granted is applicable across India.

      The selection of the correct patent office (jurisdiction) happens based on the address mentioned by you in the application. The following factors are used to decide the jurisdiction:

      1. Place of residence, domicile, or business of the applicant.
      2. Place where the invention originated.
      3. Address for service in India (applicable for foreign applicants with no place of business or domicile in India)

      Online filing for foreign applicants – While filing online you should provide an Indian address as the address for service. Based on the address you input the system will automatically determine the correct jurisdiction. Hence, it is important to have an Indian address for communication. If you don’t have an Indian address, you would be required to hire an Indian patent agent so that their address serves as the address for service.

      Furthermore, to file a patent application online in India requires a class III digital signature. You will be required to digitally sign the application to file.

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